Facility Rental

Available to service your needs for your next event, please consider the Ventura County Coastal Association of REALTORS^® (VCCAR). The beautiful, newly remodeled, modern facility is conveniently located off the 101 Freeway (Santa Clara/Rice exit) in Oxnard. VCCAR offers one training room and a Board of Directors room with all the necessary meeting extras for you or your attendees. Large flat panel TV and upgraded audio/visual equipment consists of ceiling-mounted projectors and screen for the ability to plug in a laptop for a presentation

Availability

View our online CALENDAR to check initial availability. Click below to submit your formal request.

Room Rental Contract

Board Room

Room is a modern, stylish space equipped with a flat screen television, wireless teleconference technology, and can host up to 23 attendees. Seating & Room Configuration

• Sixteen (16) seats at the board room table
• An additional seven (7) on the perimeter of the room

Board Room Diagram

Small Meeting Room

Room is a modern, stylish space equipped with a flat screen television, wireless teleconference technology, and can host up to 12 attendees. Seating & Room Configuration

• Sixteen (6-8) seats at the meeting table
• An additional seven (4) on the perimeter of the room

Small Meeting Room Diagram

Cancellation Policy

A non-refundable deposit of $100 (minimum) is required to hold lessee’s reservation. Should it become necessary to cancel your event after contract signing, the Lessee agrees to pay, within 30 days after written notification of the cancellation, as follows:

• 14 days or less before the first day of event 25% of total rental fee will be reimbursed
• 30 days to 15 days before the first day of event 50% of total rental fee will be reimbursed
• More than 60 days before the first day of event 100% of rental fee will be reimbursed

Rules & Regulations*

Alcohol/Bartenders: VCCAR requires use of licensed/bonded bartender services at events or meetings when alcohol is being served. You may not charge your guests for alcoholic beverages. All alcohol usage arrangements must be made in advance through an approved bartending service.Kegs of alcohol are NOT permitted. Spirituous liquors may not be served unless they are served in a private function, which means that only persons specifically invited are in attendance and there is not general invitation to the public, and no spirituous liquor may be sold or served in connection with a meal which is paid for by guests. A signed copy of the bartender service agreement must be provided along with the certificate of insurance naming VCCAR as the on-site venue. These documents must be provided no later than one week prior to the event date. Security: VCCAR requires security for all underage events, and events that have alcohol on-site. It will be at the discretion of the Association which additional events require security services and an additional fee will be required. Food: VCCAR does not provide food services for events. You are responsible for providing your own caterer. Food may be warmed/stored in the facility kitchen. The stove may not be used for cooking food. Setup/Teardown: You are required to contact the VCCAR staff at least 2 weeks prior to your event date to make arrangements for floor setup, as well as to review any additional details. A 30 minute set-up and 30 minute tear down time is included in the rental pricing. Extra set-up and teardown time are priced per hour. Music: A music license is required for all “non family/friends” events. Force Majeure: A party shall not be liable for any failure of or delay in the performance of this agreement for the period that such failure or delay is due to causes beyond its reasonable control, including but not limited to acts of God, war, strikes or labor disputes, embargoes, government orders or any other force majeure event. *RENTER agrees to hold VCCAR harmless from any claims for damages or injuries to renter or attendees related to the event.